Crew Preparation Checklist
Check
off items as they are completed to keep track of your progress.
Color
codes for calendars:
| |
|
Advisor Briefings
|
| |
|
Alternative snow dates for the briefings |
| |
|
Final payments due |
| |
|
Watchu Mountain Adventure weekend |
| |
|
Philmont and travel dates |
JUNE – OCTOBER 2008
The following items should have been completed or are being worked
on.
ü
Review each letter sent by Council – the
June Family (welcome) Letter,
the
September Family (introduction) Letter,
and the
October Advisor Letter.
ü Crew members looking for financial assistance through
Warren Wheeler Adventureships
must file applications.
ü
Scouts should be pursuing ways to help pay the cost of their
Philmont trip – see
Scouts Pay Their Way
for suggestions.
ü
September
Lead Advisor Conference
ü
June, August and October payments should have been made.
* * * *
*
ü
November Advisor Briefing
ü
Prepare a Crew Development Calendar, which will vary crew to crew
based on the crew members' prior Philmont and high adventure
experience – see
Sample Crew Development Calendar
for the activities that should be included.
ü
Hold first crew meeting, with parents, including showing the Youth
Protection video.
* * * *
*
ü
Keep holiday gift giving in mind regarding
The Four Expensive Essentials
of personal gear.
ü
Each crew member must complete and submit the
T-Shirt Size and Merchandise Order Form.
* * * *
*
ü
January Advisor Briefing (note snow date)
ü
Distribute the Philmont
Health and Medical Record to each
crew member, and go over the importance of getting a physical as
soon as possible – see
Philmont Medical Form – Example with Tips
for common problems in completing it.
ü
Return
the
T-Shirt Size and Merchandise Order Form
* * * *
*
ü
(Philmont crews only) Review prior year's Philmont
TREKS - Itinerary Guide
and
Guidebook to Adventure
and assist the crew in making preliminary choices of five
itineraries which best suit their abilities and interests.
ü
February payment due.
* * * *
*
ü
March Advisor Briefing (note snow date)
ü
Work on completing the requirements listed on the
Watchu Passport
to qualify for
Fast Pass check-in at May's
Watchu Mountain
Adventure.
ü
(Philmont crews only) Review current year's
TREKS - Itinerary
Guide and
Guidebook to Adventure when they arrive. Make
final choices of the five itineraries that best match the crew's
abilities and interests. Send “Itinerary Choices” post card to
Philmont.
ü
Send “Arrival Plans” post card to Philmont.
* * * *
*
ü
Complete the requirements by the deadline on the
Watchu Passport
to qualify for
Fast Pass check-in at May's
Watchu Mountain
Adventure.
ü
Review each crew members' progress assembling all personal equipment listed in the
Guidebook to Adventure.
ü
Assemble all
crew gear necessary for May's
Watchu Mountain
Adventure.
* * * *
*
ü
Watchu Mountain Adventure
ü
Work on eliminating all "gaps" in the crew's development identified
during the
Watchu Mountain Adventure.
ü
Continue to work on completing any remaining requirements of the
Watchu Passport.
* * * *
*
ü
June Advisor and Crew Leader Briefing
ü
Have
Watchu Passport
certified as complete.
ü Hold
family gathering prior to departure to discuss travel arrangements
and answer any last minute questions.
ü
Make plans for a crew reunion with the families after your return.
Travel Dates for
Philmont Crews:
|
Expedition |
Depart for Colorado |
Arrive at
Philmont |
Return to
New Jersey |
| 630 |
June 28 |
June 30 |
July 12 |
| 703 |
July 1 |
July 3 |
July 15 |
| 711 |
July 9 |
July 11 |
July 23 |
| 714 |
July 12 |
July 14 |
July 26 |
| 716 |
July 14 |
July 16 |
July 28 |
